The Outlook for Mac email client allows you to create and use a personal signature, which will appear at the end of outgoing email messages. The signature can include text, images, a logo, links to a website, etc.

1. Create Outlook Profile In Mac
2. Outlook For Mac Signature Problems
3. How To Create A Signature In Outlook For Mac

In this video, I'll show you how easy it is to create an email signature in Outlook 2014 on a Apple Mac computer. The new Outlook is exclusively offered to Office 365 users.

Important: If you have an Illinois State Office 365 email account, and you use Outlook as your email client, but you also use the Outlook Web App at Office365.IllinoisState.edu, you will need to create a signature in both locations.

Create Outlook Profile In Mac

Create a Signature in Outlook for Mac

To create a signature in Outlook for Mac, do the following:

• Launch the Mail app on your Mac. In the Menu Bar, click Mail. Select Preferences (or press ⌘, on the keyboard). Click the Signatures tab.
• To create a signature in Outlook for Mac, do the following: Launch Outlook. On the menu bar, select Outlook Preferences Signatures. In the Signatures pane, click +. Your new signature will automatically be named “Untitled“. You may change the name of your signature by double-clicking on the name, and typing in the name you.
• Create signatures In the Mail app on your Mac, choose Mail Preferences, then click Signatures. In the left column, select the email account where you want to use the signature. If All Signatures is selected when you create a signature, you’ll need to drag the new signature to an email account before you can use it.

1. Launch Outlook.
2. On the menu bar, select Outlook > Preferences > Signatures.
3. In the Signatures pane, click the plus button +.
4. Your new signature will automatically be named “Untitled_'. You may change the name of your signature by double-clicking on the name, and typing in the name you would like to use.
   • In the blank field labeled Signature, enter your email signature.
5. Under the heading Choose default signature, click the drop down arrow next to the field labeled Account and select a email account that you would like the signature to apply to.
6. Click the drop down arrow next to the field labeled New messages, and select the name of the signature you would like to be the default signature for the email account you selected.
7. Select None if you do not want the signature to populate new email messages by default.
   • Click the drop down arrow next to the field labeled Replies/Forwards, to select the default signature that you would like to use when replying to, or forwarding, an email message you received.
8. Select None if you do not want the signature to populate new email messages by default.
9. Close the Signatures pane.

You have successfully set up a signature in Outlook for Mac. The signature will now automatically appear at the bottom of new messages, when using Outlook for Mac (unless you selected None in step 6, above).

How to Get Help

For technical assistance, you may contact the Technology Support Center at 309-438-4357, or by email at SupportCenter@illinoisstate.edu.

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Mail User Guide

You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.

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Create signatures

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. In the left column, select the email account where you want to use the signature.

   If All Signatures is selected when you create a signature, you’ll need to drag the new signature to an email account before you can use it.

3. Click the Add button below the middle column.

4. In the middle column, type a name for the signature.

   The name appears in the Signature pop-up menu when you write a message.

5. In the right column (the preview), create your signature.

   You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.

If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” checkbox.

Outlook For Mac Signature Problems

Delete signatures

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. Select a signature in the middle column, then click the Remove button .

When you delete a signature from All Signatures, it’s deleted from any account that uses it.

Automatically add a signature to emails

You can choose a signature to automatically add to messages you send.

1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

2. Select an account in the left column.

3. Click the Choose Signature pop-up menu, then choose a signature.

   If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

Add a signature to emails yourself

1. In the Mail app on your Mac, click the Signature pop-up menu in the message you’re writing.

2. Choose a signature.

   If you don’t see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.

Remove a signature from emails

1. In the Mail app on your Mac, in a message you’re writing, click the Signature pop-up menu.

2. Choose None.

Depending on how a recipient’s mail server handles signatures, your signature may appear as an attachment or image to the recipient.

If you use iCloud Drive on your Mac and other devices, and have Mail selected in iCloud Drive options, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.

How To Create A Signature In Outlook For Mac

If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.